School organization as of 25 May 2020

Frequently asked questions (FAQ)

Please find below the structured answers to general questions related to the school organization as of 26 May 2020, with an additional and particular focus on levels P1 and P5. This list of questions and answers is constantly being expanded and updated as necessary.

 

Last updated: 23 May 2020

General

1What is the current situation in relation to the Covid-19 epidemic?
The Luxembourg Government’s objective is to implement a gradual exit from confinement in phases while remaining cautious to avoid the onset of a second wave of the epidemic.

In general, this means that all members of society must absolutely continue to

  • apply the basic barrier gestures and support them with other specific measures to reduce as far as possible the risk of uncontrolled spread of the virus – including in the workplace,
  • protect vulnerable people in particular.

For more information, please check:  https://coronavirus.gouvernement.lu/en/citoyens.html

2How does this impact school organization and learning?
Both European Schools in Luxembourg extensively consulted internal and external stakeholders on possible actions and measures to be implemented internally, taking into account the current situation and health recommendations to deal with Covid-19.

It is decided that in order to respect the specificities of the European Schools, the well-being and educational needs of our pupils and students, as well as decisions taken at national level, while focusing on the preservation of the interests and safety of our pupils, students and other users of our facilities, only levels P1 and P5 will resume teaching in situ as from the 26.05.2020.

Classes regarding P1 and P5 levels will resume on an alternating basis which will ensure the continuity of teaching and learning while reducing the number of pupils simultaneously present in the classes by 50%.

During the period from 25 May until 05 June, we will assess again the situation and decide whether one additional level of Primary cycle might return to “in situ” lessons as of 09 June at the earliest. Relevant information will be communicated during the second half of the week of 01 June.

It is not yet foreseen that Nursery cycle classes, all remaining Primary cycle levels as well as Secondary cycle will return to “in situ” lessons before the end of this school year 2019/2020, anyway distance teaching and learning will be continued for these levels and classes until 03 July 2020. We will continuously monitor and assess the evolution of the situation.

For more information, please check dedicated sections: Distance learning, in-class teaching, secondary cycle, primary cycle, nursery cycle

3Is attendance at in-class teaching compulsory for the pupils concerned?
Yes.

It should be stressed that the schooling of minors is compulsory and the measures implemented are obligatory and not voluntary. Thus, pupils who do not attend school will be registered as “unauthorized absence”, unless they receive a medical certificate stating that the pupil or his/her family must stay at home.

It should be emphasized that for these classes, no distance learning will be offered and no homework assignments will be provided for those who choose to stay at home without authorization.

For more information, please check dedicated sections:Distance learning, in-class teaching, secondary cycle, primary cycle, nursery cycle

4Will this configuration of classes will persist upon class resumption for the school year 2020-2021?
We are following closely national and international evolutions of the current situation. We are currently unable to confirm to you at this stage on how the classes will be held in September, but, we can assure you that the schools will follow and assess measures set in by the competent authorities.

Please check back regularly to see what information we are communicating to you through our regular media.

5What are the principles put in place to reinforce the safety of pupils, students and users of the site?

  • Maintain distance learning and teleworking wherever possible and advisable.
  • Reduce regular occupancy of school facilities by 50%.
  • Prohibit all external adults, including parents, from entering the school premises.
  • Maintain a distinct separation during the school time and avoid contact and coexistence of classes.
  • Respect social distancing and hygiene standards.
6Which is the aim of implanting such principles?

  • Incorporate the safety measures defined by the national authorities in order to reinforce the safety of the pupils and all the users of our school.
  • Keep the risk of infection down and ensure the safety and health of the school community.
  • Strengthen the pedagogical quality and the effectiveness of teaching and learning in this unique and particular context.
7Is there still a risk that COVID-19 will spread to the school population?
The school strictly complies with the measures and actions taken by the national authorities and relies on their judgement to manage the current situation.

Please, you as parents, lead the way and respect the restrictions and recommendations that we, as well as the relevant authorities, have communicated to you.

You should be aware that both schools have always, and even more so during this period, maintained very close cooperation with the competent authorities. This means that all relevant information will be shared directly with them. Similarly, they may dictate to the school to strengthen its measures and actions in order to avoid a possible spread of COVID-19.

In addition, the school management reserves the right to take appropriate action towards pupils, students or other users of its campus, including parents, when deemed necessary.

For more information, please check: national COVID-19 web site (procedure of declaring absence)

8Will schools be involved in the national screening and will pupils/students and teachers be tested in the same way as for public schools?
Throughout our existence, both European Schools in Luxembourg have always, and even more so during this period, maintained very close cooperation with the competent national authorities, which is both a rewarding and beneficial position in terms of effectiveness.

We can thus assure you that the schools will follow all known or foreseen actions in which the competent national authorities consider it necessary and appropriate for us to be involved.

Please check back regularly to see what information we are communicating to you through our regular media.

9If there is a suspicion or confirmation of a case of COVID-19 among the school population, will this be announced to school users?
Schools will not report or confirm any suspected or confirmed cases of COVID-19 unless specifically requested to do so by national authorities.

For more information, please check: national COVID-19 web site, memorandum (contagious disease)

10What actions are foreseen in the event of suspicion or confirmation of a case of COVID-19 among the school population?
The school will comply with the instructions and guidelines issued by the national authorities as the situation evolves.

In any case, pupils or users who test positive for SARS-CoV-2 are immediately removed from the school. The closure of specific classes or all in situ teaching lessons may be required. Information will be provided in due course.

In addition, the school management reserves the right to take appropriate action towards pupils, students or other users of its campus, including parents, when deemed necessary.

For more information, please check: national COVID-19 web site, memorandum (contagious disease)

Calendar and timetables in Primary

1When do the lessons start as of 25 May 2020?
The first school day for pupils in the A group will be Tuesday 26 May.

As the first school day will not be used for teaching, but essentially for liaising again with pupils as well as explaining and training sanitary rules and circulation, the following calendar is foreseen:

  • Monday 25 May: teachers present to exchange and prepare for start of lessons
  • Tuesday 26 and Wednesday 27 May: presence of group A pupils
  • Thursday 28 and Friday 29 May: presence of group B pupils
  • Week starting 01 June: full week group A pupils
  • Week starting 08 June: full week group B pupils
  • Week starting 15 June: full week group A pupils
  • Week starting 22 June: full week group B pupils (4-day week)
  • Week starting 29 June : alternating again A (2 days) and B (3 days) groups as it is the last week
2Will the timetable be adjusted?
Yes.

The students’ timetable will be adjusted accordingly.

According to the rhythm of alternation set up, the courses will take place face-to-face between 8.30 a.m. and 1.00 p.m., for half of the pupils, while the other half work from home.

Priority will be given to Language 1, Mathematics and Discovery of the World.

Social distancing and circulation flows

1Are parents allowed to enter the school campus in the starting and exiting school hours?
No.

Parents are not allowed to guide their children onto the school premises or to enter the gate(s).

It is essential for safety and health to keep any contours and interactions to a strict minimum.

For more information, please check: Calendar and timetables in Primary

2Why are the pupils/students no longer allowed to enter by the main entrances of the buildings?
This is a new process specifically set up to comply with the current situation.

The use of a gate giving direct access to the schoolyard and to different building entrances allows to spread out the number of pupils across the building without overcrowding the corridors and staircases.

The dimension of the gate and locations of the entrances allow us to guarantee a quicker entry while respecting the social distance and ensuring that any eventual viral load remains within minimal and acceptable limits.

3How do you ensure that the pupils will be fully aware and understand all these new procedures and settings?
Teachers and support staff will be on campus before classes resume to enable them to prepare for the resumption of classes and the arrival of pupils.

Specific teaching materials have been developed to be used to explain the situation to pupils and to provide instructions on social distancing and hygiene in an age-appropriate manner. Of course, the importance of the protection of other persons will be a topic of discussion by highlighting the responsibility of each individual for the protection of others.

In addition, the first two school days of each class group (system A&B) in school will be used to work on the implementation of the new procedures and the new settings. This period will be mainly devoted to the children in order to prepare them adequately to the new context and to ensure that they are well prepared to face the new surrounding challenges.

For further information, please check: video (externally stored content, prepared by our colleagues in European School Luxembourg II)

4Will the supervision of pupils, especially during their arrival and departure from classes, and during their presence in the school yard, be reinforced?
Yes.

The school uses all the internal and external human resources necessary to ensure a significant and meaningful presence of adults in the pathways and areas through which pupils evolve.

Teachers and/or support staff will always follow and monitor their group throughout the whole school day. In addition, all corridors used by the groups concerned will be monitored by support staff to allow coordination between groups and to avoid mixing of groups when moving around the building.

The presence of the security service will be reinforced at the entrances to ensure access control.

5How will social distancing be ensured at school?
Reducing the number of pupils on the premises and continuing to promote distance learning and teleworking ensure maximum respect for social distancing measures, thus helping to curb the spread of the virus.

This measure will be combined with specific procedures and timetables to ensure distance within the premises and to channel internal flows and movements within the campus.

In addition, group lessons with pupils from different classes will no longer be held.

For more information, please check: “Are the classrooms setting reconfigured?

6Are visits and meetings allowed within the school premises?
No.

Meetings with external third parties are not allowed on the school premises until the end of the school year.

Meetings with internal staff will be maintained only if essential and after authorization by the school management, subject to compliance with the specific security measures in force.

It goes without saying that the secretariat can be reachable through the usual e-mail addresses and telephone numbers.

For more information, please check: schools’ website

7What is the specific procedure of accessing school for the pupils?
All pupils must enter the school campus through the gate indicated in the instructions received from the school management.

The main entrance to the building will no longer be used for this purpose. Teachers and/or support staff, for all levels and classes concerned, will stand by the designated gates and expect pupils to meet them at predefined meeting points set up for each level and class. Information about the specific gates been communicated by an SMS communication on 14 May 2020.

Parents are not allowed to guide their children within the school grounds or to come within 2 m of the gate. Teachers and/or support staff will always follow and monitor the class groups.

Once inside the campus, pupils will not be allowed access to any playgrounds, but will reach directly their class along with their teacher and/or support staff using a designated entrance and staircase. Each path will be used exclusively by the same groups of classes through the whole school day.

8What is the specific procedure of exiting school for the pupils?
At the end of the school day, all pupils gather under the monitoring of the teachers and/or support staff near the gate, indicated in the instructions received from the school management, at predefined meeting points set up for each level and class.

Separate gates or exits for public transport, designated pick-up and parking areas will no longer be provided.

Parents are not allowed to pick up their children within the school grounds or to come within 2 m. of the gate.

9Is circulation inside the building regulated?
Yes.

The school has established a specific plan for the circulation of pupils inside the building, as well as in the playgrounds, with appropriate indications to delimit the spaces.

  • Pupil circulation will be kept to a minimum.
  • In principle, each grade level (P1 and P5) will use different doors leading to the playground to enter or leave the building.
  • Each grade level (P1 and P5) has dedicated circulation path(s).
  • The main direction of traffic should always be on the right side of the corridor.
  • Pupils and staff must always line up to ensure good order and compliance.
  • All should be patient when walking in a line and leave at least 5 m. of space for the group in front of them. It is forbidden to cross each other or to run.
  • The corridors used by the classes will be permanently supervised by support staff whose task will be to check the respect of the instructions and to ensure that the different schedules are respected by the group by improving communication.
10Are any school facilities that will remain closed till the end of the school year 2019-2020?
Yes.

All libraries, computer rooms, workshops and sport facilities are closed to the pupils. Also, canteen is closed until the end of the school year 2019-2020.

11What are the considerations for pupils with special needs who are usually under adult escort?
ISA support will continue to take place, but will also have to be adapted to the modified school situation from 25 May onwards.

Many support teachers educate children of several classes and levels. They will therefore divide their lessons between in-situ lessons and distance learning lessons. The parents and children will be informed individually about the concrete planning by the support teachers.

12Will the extracurricular activities be held again till the end of the school year 2019-2020?
No.

For more information, please check: APEEEL1 web site

13Will the activities run by sports clubs be held again till the end of the school year 2019-2020?
No. 
14How school transport will be scheduled till the end of the school year 2019-2020?
School transport will be scheduled in accordance to the schedules of the school.

For more information, please check: ATSEE web site and City of Luxembourg

15Are any disinfectant solution dispensers in place?
Dispensers of hydro-alcoholic solution are available. However, the vials of hydro-alcoholic solution are only accessible to adults. In case of necessity students can use it under strict adult supervision and if the possibility to wash their hands with soap and water is not possible.

Disinfection and hand washing

1When do the pupils wash their hands?

  • When they arrive in the classroom
  • Before going out to the playground
  • After the recess period
  • Before and after eating
  • After accessing the sanitary facilities
  • Before leaving the school grounds

Pupils, teachers and support staff are asked to strictly follow the guidelines for good hand hygiene. Pupils’ access to the toilets will also be monitored by teachers and support staff through the whole school day.

The teacher and/or support staff may require pupils to wash their hands in class as often as deemed necessary.

2How do you ensure that the pupils will be fully aware and understand all these new procedures and settings?
Teachers and support staff will be on campus before classes resume to enable them to prepare for the resumption of classes and the arrival of pupils.

Specific teaching materials have been developed to be used to explain the situation to pupils and to provide instructions on social distancing and hygiene in an age-appropriate manner. Of course, the importance of the protection of other persons will be a topic of discussion by highlighting the responsibility of each individual for the protection of others.

In addition, the first two school days of each class group (system A&B) in school will be used to work on the implementation of the new procedures and the new settings. This period will be mainly devoted to the children in order to prepare them adequately to the new context and to ensure that they are well prepared to face the new surrounding challenges.

For further information, please check: video (externally stored content, prepared by our colleagues in European School Luxembourg II)

3Why will pupils wash their hands when they arrive in the classroom in the morning and not when they arrive at school?
Handwashing under the supervision of the teacher is the principle privileged to ensure the compliance to guidelines and avoid group mixing and line-ups.

Furthermore, the large number of students accessing the school site each morning does not allow for adequate and safe hand disinfection management before entering the classrooms.

Pupils, teachers and support staff are asked to strictly follow the guidelines for good hand hygiene.

4Given that hand washing only takes place once the pupils are in the classroom, are there any other measures to ensure the cleanliness of the site and specifically the common areas?
Yes.

The staircases and corridors concerned will be cleaned in a hygienic manner directly after the pupils have passed through each morning and before they exit again to access for the schoolyard.

5Where will the pupils wash their hands?
Hand washing in the classroom under the supervision of the teachers and/or support staff is privileged. For this reason, the sinks in each classroom have been adequately equipped (soap and paper towels).

With regard to the return of pupils from the washroom to the classroom, the teacher reserves the right to require them to wash their hands again in the classroom.

Washrooms will be cleaned in a hygienic manner several times through the school day and verified that are adequately equipped (soap and paper towels).

6Are other measures taken to enforce hand hygiene?
Yes.

In order to avoid line-ups and frequent contact with door handles, all commonly used doors are kept open during the school period. This applies to classroom doors, washroom doors and access doors to the building as far as those located inside the school campus.

Masks and 'buffs'

1How do you ensure that the pupils/students will be fully aware and understand all these new procedures and settings?
Teachers and support staff will be on campus before classes resume to enable them to prepare for the resumption of classes and the arrival of pupils/students.

Specific teaching materials have been developed to be used to explain the situation to pupils, reminding them to avoid touching their face, mouth and nose and always sneeze using a handkerchief or their elbow out of respect for others.

In addition, the first two school days of each class group will be used to work on the implementation of the new procedures and the new settings.

For further information, please check: video (externally stored content, prepared by our colleagues in European School Luxembourg II) 

2Are “homemade” masks allowed within the school campus?
Yes.

Still please ensure that the homemade mask has been to adapt to the morphology of your child and covers efficiently the mouth and the nose.

3Will the wearing of masks be mandatory within the school for all school population?
Yes.

The mask must be used in all areas and premises of the school, with the exception of classrooms and private offices where the 2 m. distance principle can be respected.

4What if a mask is damaged during the school time?
In this specific situation the school will provide a surgical type of mask to the pupil or student. It is to be mentioned that this type of masks is not fully adapted to the morphology of the children.
5Are bags for storing masks when not in use required to be provided by parents?
No.

The masks provided by the competent authorities allow to be kept around the neck of the pupils when they are not used.In case you prefer that your child use a ‘homemade’ or other specific mask, you can provide a small individual zip bag.

6Will masks be provided by the school?
Yes.

During arrival at the first day, your child will receive 2 cloth masks known as ‘Buff’. Masks has also been provided to the teaching and support staff.

All masks are provided by the national authorities.

7What if the pupil or student has forgotten or lose his/her mask upon arriving to the school campus?
We are kindly reminding you that it is on the responsibility of the parents to ensure that the pupil has the necessary and adequate materiel and equipment upon arriving to school.

Therefore, no pupil without his/her masks will be allowed to access the school campus.

If a pupil fails to comply with the regulations in force, teachers and/or support staff take the necessary measures (explain to the class/pupil the consequences for others and for themselves).

In case of repeated breaches, the school reserves the right to take all necessary measures.

Access control and screening

1Which are the symptoms of COVID-19?
Symptoms vary from moderate to severe respiratory infection, accompanied by fever, coughing, breathing difficulties and fatigue.

Loss of sense of smell (anosmia) and/or taste, as well as skin rashes, are other symptoms of the disease.

Seniors and people with pre-existing chronic illnesses are more vulnerable and at risk of complications.

The incubation period, the time between contamination and the appearance of the first symptoms of COVID-19 infection, is maximum 14 days.

For further information, please check: official national web site

2Will body temperature be checked upon arrival at school?
No.

However, spot checks may be conducted. Please check your child’s body temperature before sending him/her to school. The usual procedure concerning the obligation not to send a sick child to school remains in force.

In addition, the school management reserves the right to take appropriate action towards pupils, students or other users of its campus, including parents, when deemed necessary.

From more information, please check: memorandum (sick leaves, contagious disease)

3Is there a specific tracking system established?
With a view to assisting the tracing carried out by the Health Directorate, the school keeps lists of the pupils and users present on the site each day with details of the premises in which they have attended and with which group they have been in contact.
4Which are the basic rules of hygiene to be respected?

  • Daily cleaning of the school’ premises
  • No shaking hands
  • No hugging or kissing
  • Avoid if it is possible touching door handles and handrails
  • Always washing hands after touching the mask
  • Always washing hands

5Will school nurses be directly involved in validating pupils' health condition?
No.

School nurses will only deal with accidents and health emergencies. They will of course stay in contact with the classes to provide pupils and staff with further guidance on the new regulations and, of course, they will contact parents when necessary.

If there is any doubt about the symptoms related to COVID-19, parents should contact the attending doctor directly for consultation. No consultation or additional clarification on their child’s state of health will be carried out or provided by the school’s nurses.

Parents are required to contact their family doctor for further assistance.

6Will the school doctor be directly involved in validating pupils’ health condition?
No.

In addition, please note that the remaining medical visits have been postponed by the national authorities.

Please regularly check the information we provide through our regular media

In class teaching

1Will daily school trips be allowed?
No.
2When and how those regulations will be shared with the pupils?
The first two school days of each class group will be used to work on the implementation of the new procedures and the new settings.

Teachers will go through all the points and explain the reasons of such decisions to all pupils.

For further information, please check: video (externally stored content, prepared by our colleagues in European School Luxembourg II) 

3Which school cycles are concerned by the in class teaching?

  • P1 pupils
  • P5 pupils 

4Where will the lessons take place?
The school management has made great efforts to ensure that the lessons will take place in the usual class room of the pupils. Normally this is respected for all the classes, still it is possible that some exceptions have been made.

It is understandable that after the confinement situation and with all the new measures and restrictions set in place, it is important to ensure that the pupils will be welcomed in environments that are known and in which they have evolved up to now.

It is to mentioned that each class will remain for the most of the school day in its classroom.

5Why will some pedagogical subjects will not be covered?
In order to comply with national regulations, the class teachers must remain with their group. Any mixture of pupils, groups and teachers is to be avoided.

In practice, this impacts on lessons which include different teachers and/or pupils and therefore the following lessons will not take place:

  • European Hours
  • Ethics/Religion

Furthermore, teachers are advised to not offer music/singing activities or physical activities in the classroom or an enclosed area.

6How will the Language 2 (L2) lessons be handled?
By virtue of the principle of non-mixing of group-classes, it is not possible to organize Language 2 lessons in situ. These will therefore continue to take place via distance learning.

  • For the classes of P2, P3 and P4: The procedures put in place by the teachers remain the same, unless they decide to change.
  • For classes of P1 and P5: The afternoons will be devoted to Language 2. Pupils will be informed from their L2 teacher of the procedure set up.
7Will swimming and other physical education classes requiring close contact and sharing between pupils be maintained?
No.

National regulations set up have suspended this classes until the end of the school year.

It is to noted that in case, national regulations evolve, the schools‘ management will assess if it will be relevant to reintegrate those lessons or not.

8Are any specific rules to be followed in the class by the pupils?
Yes.

  • Pupils are invited to have the necessary material in order to follow up with the lesson. All material must take again back at home in the end of the school day.
  • They are asked to keep their personal stuff and class materiel at the desk, inside the classroom. The use of coat and shoes racks is no more allowed.
  • They are asked not to share any personal material with others (pencils, ruler, etc.).
  • On their arrival, the teachers will assign them a place in the room, which they must keep until the end of the school day.
  • They are not allowed to get up or go out without their teacher’s permission. This also concerns permission to the washrooms.
  • They are not allowed to the teacher’s desk to let their notes/exercises. These should be left to a predefined area in the classroom as the teacher instructed.
  • Partnership and group work is not allowed unless the distance of 2 m is respected. It is therefore up to the teacher to decide whether group work is possible without disrupting the lesson (noisy situation).

9Will the wearing of masks be mandatory in the classroom?
No.

As long as social distancing can be ensured, this is not compulsory, however, in cases where pupils are invited to use the blackboard or to address the class this will be expected.

The teacher and/or support staff reserves the right to request it as often as deemed necessary.

Of course, if for any reason you deem necessary for your child to wear it to class as well, this will be acknowledged and honored.

10Are the classrooms setting reconfigured?
Yes.

All classrooms settings have been reconfigured in order to comply with social distancing. Reason why the wearing of a mask is not mandatory in the classroom.

Pupils are also required to take their jackets and bags into the classroom and hang them around their seating. The use of coat racks and shoe racks in classrooms or hallways is prohibited.

11Which pedagogical subjects will be covered?
Each group will follow its lessons at the school for one week. During this week, new contents will be introduced and teachers will be able to organise homework in class. The following week, the students will work at home to take up and strengthen the content they have learned according to a work plan given to them by their teacher(s).

 

Schedules

The students’ timetable will be adjusted accordingly.

According to the rhythm of alternation set up, the courses will take place face-to-face between 8.30 a.m. and 1.00 p.m., for half of the pupils, while the other half work from home.

Priority will be given to Language 1, Mathematics and World Discovery.

 

Weeks of face-to-face teaching: ‘school work’ group

The time will be focused mainly on the fundamental teachings and the discovery of new concepts.

 

The distance learning weeks: ‘homework’ group

Time will be focused on reinforcing basic education and other activities proposed by classroom teachers.

 

The teaching of Language 2

In accordance with the principle of non-mixed class groups, it is not possible to organise Language 2 lessons in situ. They will therefore continue to take place for all classes via distance learning.

 

For classes P1 and P5

The afternoons will be devoted to Language 2. Each L2 teacher will inform his/her pupils of the system that he/she will put in place.

12Why can the maximum number of pupils per class be up to 15?
In accordance with the guidelines received by the competent authorities, the main objective remains to reduce the number of pupils (and contacts) to 50% while respecting the conditions applied by social distancing.

The maximum number of 10 pupils is one of the concrete results of the measures taken to reduce the number of pupils in public schools by 50%, since in these schools, a class can have only 20 pupils.

In our schools, the constraint of classes of 30 pupils results in classes of up to 15 pupils.

Nevertheless, the surface area and layout of our classrooms allow us to respect the social distancing requirements even with this figure.

13What are the considerations for SWALS pupils?
SWALS-pupils follow the same procedure as L2.
14How the ISA lessons will be handled?
Basically, ISA students follow normal lessons and are integrated as well as possible into everyday school life.

For ISA students who, due to their special needs, also need physical support, the school is in contact with the Luxembourg authorities to receive individual recommendations.

The parents of these children will be informed by the school as soon as possible.

15Is the system A & B like it is explained by national authorities to be implanted to school?
Yes.It is essential to split classes in order to comply with national regulations and measure by reducing 50% the school population.
16Why are not all school cycles concerned by in-class teaching?
The European Schools Luxembourg I and II have jointly analysed several scenarios for re-open for in situ lessons from opening up all cycles in line with the plan for public schools and to not stay with lessons at distance for all. To be sure we could fulfill all demands on Health and Security set on the schools to be able to re-open, we came down to that we could re-open for 2 year levels of Primary, with the possibility to include one more if proven possible to do so with same respect for all Health and Security concerns.
17Why did the schools chose to have P1 and P5 classes for in-class teaching?
Resumption of the class in P1

The European Schools have opted for in situ teaching for P1 pupils from 26 May because it is at this level that the first fundamental learning is built up, such as reading, writing and number building.

It is very important for teachers to be able to take stock of the skills acquired during these months of distance learning and thus be able to diagnose potential difficulties in the students.

Using appropriate methods, teachers will continue teaching and consolidate the key skills to be acquired by the end of the school year. Teachers will also be able to anticipate and plan the remedial measures to be implemented at the beginning of the next school year in September for the most fragile pupils in terms of learning and psycho-social skills.

It is also an age group that is less autonomous in the use of digital tools. This limited autonomy constitutes an additional difficulty in the proper acquisition of the notions taught at a distance.

The choice of P1 pupils returning to school seems to us to be coherent.

In addition, the resumption of the courses in situ implies a necessary learning of new behaviours required by the health situation. It is possible that the measures put in place for the coming weeks will still be required for the start of the September school year. It is therefore very important that the youngest pupils, who need more time to integrate these new behaviours, be educated now.

 

Resumption of the class in P5

The transition from P5 to secondary school is a key moment in the school career. In order to help pupils adapt to the change of cycle, it is important to personalize the support of pupils and to ensure pedagogical continuity.

The European Schools have therefore chosen to resume in situ lessons for P5 pupils in order to be able to maintain, as far as possible, part of the transition activities which were planned for the transition to the secondary cycle, activities which are essential in order to prepare our P5 pupils as well as possible, given the current circumstances.

The teachers of each class will be able to organise meetings with P5 pupils and members of the secondary cycle who will have the opportunity to inform them about the functioning of schooling in S1 and to answer the various questions of the pupils.

A tour of the secondary school premises will also be offered to P5 pupils so that they can find their way more easily in this new space at the start of the school year in September.

Recess and lunch time

1Are ball games authorized during the recess time?
No.

Any activity requires the sharing of materiel or equipment is to be avoided. Furthermore, ball games will easily exhaust pupils as the use of the masks is mandatory during the reassess time.

2Under which conditions recess time will be maintain?
It should be emphasized that mixture of pupils, groups and teachers is to be avoided. Reason why outdoor break times will be organized, to decrease the number of pupils gathering to the schoolyard.

Furthermore, the use of masks is mandatory during recess time in the schoolyard.

Teachers and support staff are invited to use the whole available area including even zones normally given to the secondary students.

3Is access to the playgrounds authorized?
No.

The playgrounds areas will be closed to the pupils. Still, pupils can access the schoolyards just not the play sets.

4Which activities are authorized during the recess time?
We are fully aware that pupils need to alternate periods of intense concentration and learning with periods of relaxation, joy and release.

Therefore, classes are allowed to do the follow activities under the condition that pupils can keep enough distance to their teacher and do not mix with others:

  • Some singing or listen some music,
  • Playing games like riddles
  • Visit upon authorization of the pedagogical garden
  • Do some light physical exercises (like yoga, stretching)
  • Some relaxing and withdraw stress exercises (breathing control)
  • Some reading even outside in the schoolyard, in condition that the teacher will not share the book with the pupils.

Please feel free to give a book to your child or material for design activities to use in his/her spare time. Just remember to explain to him/her that it is not allowed to share them with the others.

5Is lunch provided by the school?
No.

As the canteen was decided by the national authorities to remain close, exceptionally until the end of the school year 2019-2020 no hot meal will be provided by the school.

All children must bring a packed lunch.

6Is a snack break considered by the current organization of the school time?
Yes.

Please prepare a packed snack to be bring to school by your child.

It should be noted that it is not possible to warm up the snack box. Furthermore, please strongly considered the current weather conditions and adapt your choice of snack adequately.

7Where will the snack be taken?
In the classroom.

As explained in order to reduce the risk of mixing pupils, groups and teachers, the group will remain in the classroom for most of the school time.

If weather conditions are suitable and as long as the children can keep a sufficient distance from their teacher and do not mix with others, the group can use the outside area to have their snack. A specific schedule is also set up to ensure social distance and to avoid mixing classes.

As far as the classroom is concerned, the desks will be cleaned immediately.

Vulnerable students/staff and sick leave

1Is there a new procedure regarding sick leave?
No.

There is no new procedure for sick leave.

All sick leave must be announced in advance in accordance with our usual procedures.

For further information, please check: memorandum

2Are there any recommendations for pupils with respect to the specific health needs previously established through for an individualised support plan (PAI)?
No.

The existing Individualized support plan (PAI) does not automatically uphold recommendations concerning the integration of the pupil and his/her family into a vulnerable category.

Always in case of reasonable doubt, please contact your family doctor for further instructions. If a new medical certificate is issued, the same guidelines as for pupils in vulnerable categories will be followed.

3Under what conditions is it recommended that pupils or staff stay at home and not access in situ teaching?
The school closely follows the developments and recommendations of the competent authorities. In the event that a pupil or member of staff is concerned by a category of risk, all necessary means will be implemented to guarantee their safety. Arrangements will be determined on a case-by-case basis.

For further information, please check: STM web site, official national web site

4In case of sick leave of a teacher will the lesson still take place?
Yes.

The school endeavours by all means to replace the class teacher in due time to ensure that lessons are held.

5In case of sick leave with medical certification of a pupil will homework be provided?
Yes.

In this specific case, the class teacher will provide the necessary material to the pupil in order to carry out the school homework through the usual tools (SMS, teams).

Distance learning

1Will distance learning continue until the end of the 2019-2020 school year?
Yes.

Distance learning has been established since the 16.03.20 and will be maintained till the end of this school year for all the school levels who do not return to school.

On the other hand, school levels who start having in-situ-classes will not have further lessons by distance-teaching; exceptionally for L2 and SWALS.

2Which school cycles are still concerned by the distance learning?

  • All nursery pupils
  • P2, P3 and P4 pupils.
  • All secondary pupils.

3Are P1 and P5 classes concerned by the distance learning?
No.

The resumption of in-situ classes has been decided by both schools’ management. The attendance to school classes is mandatory, all absence will be considered in the same framework as usual. Within the measure of possibility homework will be share with pupils under medical certification.

For further information, please check: in-class teaching

4Why are not all school cycles any more concerned by the distance learning?
The ambition for both European Schools Luxembourg I and II is to re-open for in situ lessons as long as we can fulfill all demands set on health and security. We have concluded this is possible to do for some year levels, but not for all.

Primary cycle

1This configuration of classes, with a division of levels either in distance learning or in in situ teaching of the primary cycle, will persist upon class resumption for the school year 2020-2021?
We are currently unable to confirm to you at this stage on how the classes will be held in September.

Please check back regularly to see what information we are communicating to you through our regular media.

2In practice what is the school timetable for P1 and P5 pupils?
Depending on the alternation rhythm set up, the lessons in situ will take place between 8:30 am and 1:00 pm for half of the pupils while the other half work from home.

Specific information has been provided to staff and parents of P1 and P5 pupils.

See also: calendar and timetables in Primary

3Why will P2, P3 and P4 pupils continue with distance learning?
In order to be sure we can fulfill the demands on health and security set by Luxembourgish authorities for the re-opening for in situ lessons, we have as a first step limited this to 2 year levels at Primary. P1 and P5 was considered the 2 levels that would benefit most on a return to in situ lessons.
4In what ways have you foreseen to manage the transition of P5 pupils to the secondary cycle?
It is planned that the future class teachers of S1 will introduce themselves in the P5 classes.

They will then give the students an overview of the work and organization of the Secondary.

It is also planned that the Secondary teachers will guide the students through the Secondary buildings.

Detailled information will be given by the classteacher.

Nursery cycle

1This configuration of classes, with a division of levels either in distance learning or in in situ teaching of the nursery cycle, will persist upon class resumption for the school year 2020-2021?
We are currently unable to confirm to you at this stage on how the classes will be held in September.

Please check back regularly to see what information we are communicating to you through our regular media.

2Why will nursery school pupils continue with distance learning?
The analysis done by both schools came to the conclusion that we can’t fulfill the demands on health and security set by Luxembourgish authorities for the re-opening for in situ lessons in Nursery.
4In what ways have you foreseen to manage the transition of M2 pupils to the primary cycle?
Nursery school teachers will propose to their M2 pupils, via TEAMS, to discuss together the transition to P1, explain the pedagogical contents of P1, the organisation of time, breaks, answer pupils’ questions, etc. The teachers will also have at their disposal a Powerpoint presentation with pictures to present the premises of the primary building.

M2 teachers and future P1 teachers will have several meetings to ensure the best possible flow of information and to assess the specific needs arising from the current circumstances.

Secondary cycle

1This configuration of classes, with a division of levels either in distance learning or in in situ teaching of the secondary cycle, will persist upon class resumption for the school year 2020-2021?
We are currently unable to confirm to you at this stage on how the classes will be held in September.

Please check back regularly to see what information we are communicating to you through our regular media.

2Why secondary school students will continue with distance learning?
The core of the European Schools, around which our structure of education and lessons is based, is to mix pupils from different languages, nationalities and cultures. We continuously increase this mixing up through the years from early Primary to Secondary cycles, including the teaching of several subjects in the students Language 2. The number of mixed groups is the highest in the Secondary cycle with around 1.600 students for LUX and 1400 for MAM.

Based on this core element the Secondary Cycle in the European schools has a very specific organization which is completely different from schools in national systems.

In the European schools, the students have lessons in different rooms almost every period during the day, and they join nearly 50% of the courses together with students of the other language sections. Therefore the respect of social distancing when the students change rooms, would be impossible, even with a reduced number of students (50% as in Luxembourgish schools).

For this reason, the only possibility to deliver lessons in situ, would be to organize a special and reduced time table only for the lessons that are common to each section, so that the students of each class will stay in the same room all the day, but this would allow to organize in school only approximately 50% of the lessons. Thus, implementing a simplified timetable implies teaching a reduced syllabus.

Besides of that, teachers providing lessons in situ, could not deliver all the online lessons with the other year groups, because some of the lessons in situ would clash with their normal schedule of other levels.

To partially remedy to these problems, the only solution would be to create a completely new timetable for the whole secondary cycle for the remainder of the school year whilst the ongoing preparation of the timetable for next school year would be completely blocked.

3Why were the Secondary School final exams cancelled?
This was a decision taken from the Board of Governors this year in April that will apply to all the European schools and will grant a uniform approach in all the countries where the European schools are located.
4How will Secondary grades be affected?
S7

According to the communication received from the Secretary General, all the written and oral exams in s7 are cancelled. The final calculation of the BAC result, will be based only on the A marks (first and second semester) and on the B marks (only first semester). The calculation details will be decided by the Board of Governors by written procedure. As soon as we will get an official information about the outcome, we will inform all parents and students.

S4, S5, S6

Due to the cancellation of all written exams, the first semester B marks will be replicated to establish the final B marks, while the A marks of the second semester will be attributed normally (taking also into consideration the participation to the distant learning).

It’s worth reminding that, according to the General Rules of the European schools, the final mark in a given subject shall reflect all the observations and results available to the teacher. It provides the basis to judge the progress and level of attainment of the pupil. It is not necessarily an arithmetical average of the semester marks (two A marks and two B marks) but it may not be lower than the lowest, or higher than the highest.

S1, S2, S3

The evaluation will follow the normal procedure.

The marks of the third trimester will be attributed normally, (taking also in consideration the participation to the distant learning).

Air freshness

1Are there any new specific recommendation regarding the air freshness of the classrooms?
Yes.

Teachers are obliged to open the windows every 45 min and kept them open for at least 10min.

Furthermore, all facilities are ventilated either during the night or early in the morning.

2Are there any specific technical recommendations about the ventilation of the school premises?
Yes.

The schools received specific instructions from the national authorities and technical adjustments have been made when this was necessary.

Cleaning procedures

1Are specific cleaning measures in place?
Classrooms and equipment are cleaned daily in accordance with the relevant regulations and requirements.

Toilets are cleaned at least twice a day. Dispensers for liquid soap and disposable towels are regularly filled in the sanitary areas and classrooms. The same applies as for disinfectant solution dispensers.

All common areas are cleaned intensively at the end of each day. In addition, the stairs and corridors used to access classrooms in the morning will be cleaned thoroughly directly after pupils pass through each morning and before they leave again to access the school yard.

2Does the cleaning procedure include daily disinfection?
The school premises are cleaned with the usual and appropriate products. No daily disinfection is foreseen by the national authorities.

However, in specific circumstances and to the extent that the school deems it necessary, disinfection may take place.

In addition, it is possible that the competent authorities may request disinfection of a specific area as a result of new developments or measures, which will be respected by the school.

3Is attention given to the cleaning of specific areas?
Particular attention is paid to surfaces in contact with hands, such as: door handles, windows, stairs and handrails, switches, tables, telephones, keyboards, photocopiers, etc.

School fees, school trips and school outings

1Is a complete or partial reimbursement of school fees foreseen for the period of distance teaching and learning?
We understand that all school communities are living and working in extraordinary and unprecedented circumstances, and we are all grateful to those doing their utmost to make the best possible of this unfavourable situation in these hard times, including students, parents and school staff. The solution we, the European Schools, decided on is intended, in the first place, to safeguard the well-being and health of the pupils and their parents as well as the members of the staff and, at the same time, provide our pupils with pedagogical constancy and continuity via different ways and methods of distance teaching and learning to ensure a daily pedagogical follow-up of the pupils of the School.We also know and understand that many families are facing serious financial problems that create much anxiety. Notwithstanding this, we also have to comply with our own rules and regulations which limit our room for manoeuvre in many respects. Thus, regarding the school fees, the European Schools’ position of principle, which is legally underpinned, is that no reimbursement is possible, on the grounds that:

  • the Schools’ rules and regulations provide for reimbursement only when a pupil leaves the school permanently, which is not the case here;
  • the Schools have not ceased to fulfil their obligations, since they are offering distance learning and will award a diploma or issue a school attendance certificate at the end of the current school year.

The possibility of reductions in school fees being granted on a case-by-case basis in the future, on the other hand, has not been definitely ruled out. Thus, the attention of the Board of Governors – the governing body of the European Schools – might be drawn to the situation of Category 3 pupils’ parents who can demonstrate objectively that Covid-19 has had a direct or indirect impact on their income, with the result that they are experiencing difficulties in meeting their financial commitments to the European Schools.  The Board of Governors might then decide on the appropriate measures. It is, however, impossible, at this stage to anticipate a hypothetical future decision of the Board of Governors, whose members will convene, most probably, in December 2020 at the earliest.

There is, on the other hand, one possibility which is still left in within the director’s area of intervention: that of payments in instalments in exceptional and duly justified cases. But under no circumstances is the Director authorised to propose reductions in or reimbursements of school fees without a decision on the subject having been taken by the Board of Governors, because this would fall outside his limit of intervention. As it would fall outside the limit of intervention of the Secretary General too.

Since Directors have to report regularly to the Administration Board, it would be important to receive and collect proofs of regular respect of the obligations in the past and of present hardship situation, that would help to justify the director’s decision to the members of the Administration Board.

2When will the cancelled school trips (March to June 2020) be reimbursed? Will we be fully reimbursed?
School trips and outings have been cancelled by the director as it is his responsibility to ensure the health and well-being of pupils and staff during these trips. The school is handling parent’s financial contributions to trips and outing in order to book and pay for trip expenses, arranged by the trip and outing coordinators and validated by the director. In the current situation, the school is working hard, and in the interest of parents, to reduce the financial implications for parents to an absolute minimum, involving legal aspects and a lot of negotiation with travel partners. This process is still ongoing and as soon as the School is able to settle one specific school trip, the final financial settlement will be established and parents will be informed and reimbursed, based on this calculation.